90-Day Onboarding Program Builder
Use this prompt to
Create a structured 90-day onboarding plan broken into Week 1 (orientation), Weeks 2-4 (role ramp), and Months 2-3 (independence milestones) with check-in schedules, training resources, and manager talking points.
Pro tip
Provide your existing onboarding docs (even messy ones) as few-shot context. Include the role-specific tools and systems the new hire needs access to. Add a "buddy system" pairing recommendation.
Prompt Variants by Model
Claude
Claude 4.x
FRESH APR 2026
You are an HR and employee experience specialist. Design a comprehensive 90-day onboarding program for a new [JOB_TITLE] at [COMPANY_NAME] ([INDUSTRY], [TEAM_SIZE]...You are an HR and employee experience specialist. Design a comprehensive 90-day onboarding program for a new [JOB_TITLE] at [COMPANY_NAME] ([INDUSTRY], [TEAM_SIZE] employees).
<existing_resources>
Current onboarding docs: [PASTE OR DESCRIBE WHAT YOU HAVE]
Tools/systems they need access to: [LIST]
Key stakeholders they will work with: [LIST ROLES]
</existing_resources>
<examples_of_good_onboarding>
At a previous company, we did this well: [DESCRIBE 1-2 THINGS THAT WORKED]
</examples_of_good_onboarding>
Structure the program in 3 phases:
**Phase 1 — Week 1 (Orientation):**
- Day-by-day schedule
- Welcome activities and culture immersion
- System access and tool setup checklist
- Key people to meet (with suggested conversation starters)
- End-of-week check-in agenda
**Phase 2 — Weeks 2-4 (Role Ramp-Up):**
- Weekly learning objectives
- Hands-on tasks with increasing ownership
- Buddy/mentor pairing recommendation
- Bi-weekly check-in agenda and questions
- Quick wins to build confidence
**Phase 3 — Months 2-3 (Building Independence):**
- Monthly milestones and deliverables
- Stretch assignments
- Cross-functional exposure opportunities
- 30/60/90 day review templates (what to evaluate, questions to ask)
- Manager talking points for each review
Include a "new hire feedback survey" for day 7, day 30, and day 90.
Notes: Few-shot examples of past good onboarding dramatically improve output quality. Store the program in a Claude Project.
ChatGPT
GPT-5
FRESH APR 2026
Act as an HR expert specializing in employee onboarding. Build a 90-day onboarding plan for a new [JOB_TITLE] at [COMPANY_NAME] ([INDUSTRY], [TEAM_SIZE] employees).
**What we have...Act as an HR expert specializing in employee onboarding. Build a 90-day onboarding plan for a new [JOB_TITLE] at [COMPANY_NAME] ([INDUSTRY], [TEAM_SIZE] employees).
**What we have today:** [DESCRIBE CURRENT ONBOARDING — even if minimal]
**Tools they need:** [LIST]
**Key people they work with:** [LIST ROLES]
**What has worked before:** [1-2 EXAMPLES]
**Week 1 — Orientation:**
- Day-by-day schedule
- Culture activities
- System/tool setup checklist
- Key meetings with conversation starters
- Week 1 check-in agenda
**Weeks 2-4 — Ramp-Up:**
- Weekly learning goals
- Hands-on tasks (increasing responsibility)
- Buddy system setup
- Bi-weekly check-in questions
- Quick win assignments
**Months 2-3 — Independence:**
- Monthly milestones
- Stretch projects
- Cross-team exposure
- 30/60/90 day review templates
- Manager talking points for each review
Also create feedback surveys for day 7, day 30, and day 90.
Notes: Build a Custom GPT called "Onboarding Builder" with your company culture doc and tool stack pre-loaded.
Gemini
Gemini 3 Pro
FRESH APR 2026
I need a 90-day onboarding plan for a new [JOB_TITLE] joining my [INDUSTRY] company ([TEAM_SIZE] employees).
**What we currently have:** [DESCRIBE]
**Tools they...I need a 90-day onboarding plan for a new [JOB_TITLE] joining my [INDUSTRY] company ([TEAM_SIZE] employees).
**What we currently have:** [DESCRIBE]
**Tools they will need:** [LIST]
**Key people they will work with:** [LIST ROLES]
**What worked well in past onboarding:** [EXAMPLES]
**Build a 3-phase plan:**
**Week 1 (Orientation):** Day-by-day schedule, welcome activities, setup checklist, who to meet and what to discuss, end-of-week check-in.
**Weeks 2-4 (Learning the Role):** Weekly goals, hands-on tasks with growing responsibility, buddy pairing, check-in agendas, quick wins.
**Months 2-3 (Getting Independent):** Monthly milestones, stretch assignments, cross-team opportunities, 30/60/90 day review templates with manager talking points.
Include new hire feedback surveys for day 7, 30, and 90.
Notes: Gemini integrates with Google Calendar for scheduling onboarding milestones directly.
Copilot
Copilot (Microsoft 365)
FRESH APR 2026
I am hiring a [JOB_TITLE] and need a 90-day onboarding plan to get them up to speed quickly.
**About my company:** [INDUSTRY], [TEAM_SIZE] employees
**Our current onboarding:** [DESCRIBE — even if...I am hiring a [JOB_TITLE] and need a 90-day onboarding plan to get them up to speed quickly.
**About my company:** [INDUSTRY], [TEAM_SIZE] employees
**Our current onboarding:** [DESCRIBE — even if it is just "we wing it"]
**Tools they will use:** [LIST]
**People they will work with:** [LIST]
**What has worked before:** [DESCRIBE]
**Please create:**
**Week 1 (First impressions):**
- A day-by-day schedule
- Welcome and culture activities
- A checklist of tools and access to set up
- Who they should meet and what to talk about
- A check-in agenda for end of week 1
**Weeks 2-4 (Learning the job):**
- What they should learn each week
- Real tasks to work on (start easy, get harder)
- A buddy to pair them with
- Check-in questions for every 2 weeks
- Easy wins to build their confidence
**Months 2-3 (Working independently):**
- Monthly goals
- Challenging projects to stretch them
- Chances to work with other teams
- Templates for 30, 60, and 90-day reviews
- What the manager should discuss at each review
Also write a short feedback survey for day 7, day 30, and day 90.
Notes: Copilot in Microsoft Teams can set up the onboarding check-in meetings automatically.
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