Meeting-to-Action Transformer
Transform meeting recordings, transcripts, or notes into structured action items with owners, deadlines, decisions made, questions raised, and a follow-up email draft. Eliminates the "what did we decide?" problem.
Use Otter, Fireflies, or your video tool's built-in transcription. Raw transcripts work perfectly — the AI handles the messiness. Even rough notes from memory work in a pinch.
How to use this prompt
- Pick your AI model. Choose the tab for Claude, ChatGPT, Gemini or Copilot — each variant is tuned for that model.
- Copy the full prompt. Click Copy Full Prompt to copy the text to your clipboard.
- Paste into your AI tool. Open your chosen model and paste the prompt into a new chat.
- Replace the
[placeholders]. Swap any bracketed fields for your company name, audience, product or tone. - Run and refine. Review the output. If anything is off, ask the AI to tighten tone, length or format.
Prompt Variants by Model
You are an executive assistant processing meeting content.
<meeting_content>
[PASTE TRANSCRIPT, RECORDING NOTES, OR YOUR ROUGH NOTES FROM THE MEETING]
</meeting_content>
<meeting_context>
Meeting...You are an executive assistant processing meeting content.
<meeting_content>
[PASTE TRANSCRIPT, RECORDING NOTES, OR YOUR ROUGH NOTES FROM THE MEETING]
</meeting_content>
<meeting_context>
Meeting type: [team standup / client call / strategy session / project review / 1:1]
Attendees: [list names and roles]
Date: [DATE]
Purpose: [what the meeting was about]
</meeting_context>
Extract and organize:
1. **Executive summary** — 3-5 sentences capturing what happened and what was decided.
2. **Decisions made** — each decision stated clearly with who made it and any conditions.
3. **Action items** — table format: task | owner | deadline | priority (high/medium/low). If no deadline was stated, suggest one.
4. **Open questions** — things raised but not resolved, with who should answer.
5. **Key discussion points** — 3-5 bullet summaries of important discussions (not every detail).
6. **Follow-up email draft** — ready to send to attendees summarizing decisions, action items, and next steps. Professional but not stiff.
7. **Next meeting agenda suggestion** — based on open items and action deadlines.Act as a detail-oriented executive assistant. Process this meeting content and extract everything actionable.
Meeting type:...Act as a detail-oriented executive assistant. Process this meeting content and extract everything actionable.
Meeting type: [standup / client call / strategy / review / 1:1]
Attendees: [names and roles]
Date: [DATE]
Purpose: [topic]
Meeting content:
[PASTE TRANSCRIPT OR NOTES]
Extract:
1. Executive summary (3-5 sentences)
2. Decisions made — who decided what, any conditions
3. Action items table: task | owner | deadline | priority
4. Open questions — unresolved items with who should answer
5. Key discussion points (3-5 bullets)
6. Follow-up email draft ready to send to attendees
7. Suggested agenda for next meetingProcess this meeting and extract the key outputs.
**Meeting type:** [standup / client / strategy /...Process this meeting and extract the key outputs.
**Meeting type:** [standup / client / strategy / review / 1:1]
**Attendees:** [names and roles]
**Date:** [DATE]
**Purpose:** [topic]
**Content:**
[PASTE TRANSCRIPT OR NOTES]
Deliver:
1. Executive summary (3-5 sentences)
2. Decisions made with who and conditions
3. Action items: task | owner | deadline | priority
4. Open questions with who should answer
5. Key discussion points (3-5 bullets)
6. Follow-up email draft
7. Next meeting agenda suggestionProcess my meeting notes into structured outputs.
Meeting type: [standup /...Process my meeting notes into structured outputs.
Meeting type: [standup / client / strategy / review / 1:1]
Attendees: [names and roles]
Date: [DATE]
Purpose: [topic]
Content:
[PASTE TRANSCRIPT OR NOTES]
Extract:
1. Summary (3-5 sentences)
2. Decisions made
3. Action items: task | owner | deadline | priority
4. Open questions
5. Key discussion points
6. Follow-up email draft
7. Next meeting agendaFrequently Asked Questions
What does the Meeting-to-Action Transformer prompt do?
Transform meeting recordings, transcripts, or notes into structured action items with owners, deadlines, decisions made, questions raised, and a follow-up email draft. Eliminates the "what did we decide?" problem.
Which AI models is this prompt tested on?
This prompt is field-tested on Claude, ChatGPT, Gemini and Copilot. Each model has its own optimized variant above.
Do I need a paid AI account to use this prompt?
No. This prompt is written to run on the free tier of Claude, ChatGPT, Gemini and Copilot. Paid tiers simply give you longer context windows and faster responses.
Can I customize this prompt for my business?
Yes. Any text inside square brackets is a placeholder you replace with your own business details, such as company name, audience, product or tone. You can also ask the AI to adjust format, length or style after the first output.
When was this prompt last verified?
Each model variant above shows its own freshness stamp. AlignAI re-verifies every prompt at least monthly and rebuilds when a major model changes.
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