Standard Operating Procedure (SOP) Generator
Use this prompt to
Generate a complete SOP document for any repeatable business process — from employee onboarding to warehouse receiving — in a consistent, numbered-step format with role assignments and exception handling.
Pro tip
Record a 5-minute Loom video of someone doing the task, get a transcript, and paste it as context. The AI will structure it far better than starting from scratch.
Prompt Variants by Model
Claude
Claude 4.x
FRESH APR 2026
You are a process documentation specialist. Create a complete Standard Operating Procedure (SOP) for the following business process:
<process_details>
Process name:...You are a process documentation specialist. Create a complete Standard Operating Procedure (SOP) for the following business process:
<process_details>
Process name: [PROCESS_NAME]
Department: [DEPARTMENT]
Performed by: [ROLE(S)]
Frequency: [DAILY/WEEKLY/AS-NEEDED]
Current description: [PASTE RAW DESCRIPTION OR TRANSCRIPT]
</process_details>
The SOP must include:
1. Document header (title, version, effective date, owner, approver)
2. Purpose and scope
3. Roles and responsibilities (RACI if multiple roles)
4. Prerequisites / required tools and access
5. Step-by-step procedure (numbered, with sub-steps where needed)
6. Decision points with if/then branching
7. Exception handling and escalation paths
8. Quality checkpoints
9. Revision history table
Use clear, imperative language. Each step should start with a verb. Include [SCREENSHOT PLACEHOLDER] markers where a visual aid would help.
Notes: Paste a raw Loom transcript or voice memo dump into <process_details> — Claude structures messy input into clean SOPs exceptionally well.
ChatGPT
GPT-5
FRESH APR 2026
Act as a process documentation expert. Write a complete SOP (Standard Operating Procedure) for the following process:
**Process:**...Act as a process documentation expert. Write a complete SOP (Standard Operating Procedure) for the following process:
**Process:** [PROCESS_NAME]
**Department:** [DEPARTMENT]
**Who does it:** [ROLE(S)]
**How often:** [FREQUENCY]
**Raw description:** [PASTE DESCRIPTION OR TRANSCRIPT]
Include these sections:
1. Header: title, version number, date, owner, approver
2. Purpose & scope
3. Roles & responsibilities
4. Prerequisites (tools, access, materials needed)
5. Step-by-step instructions (numbered, verb-first, with sub-steps)
6. Decision points (if/then branches)
7. Exception handling & escalation
8. Quality checkpoints
9. Revision history
Mark any places where a screenshot would help with [ADD SCREENSHOT HERE]. Use plain language a new employee could follow on day one.
Notes: Works great with GPT-5. For recurring SOP generation, create a Custom GPT pre-loaded with your company formatting standards.
Gemini
Gemini 3 Pro
FRESH APR 2026
Help me create a Standard Operating Procedure (SOP) document.
**Process:** [PROCESS_NAME]
**Department:** [DEPARTMENT]
**Performed by:**...Help me create a Standard Operating Procedure (SOP) document.
**Process:** [PROCESS_NAME]
**Department:** [DEPARTMENT]
**Performed by:** [ROLE(S)]
**Frequency:** [FREQUENCY]
Here is a rough description of how the process currently works:
[PASTE DESCRIPTION OR TRANSCRIPT]
Please structure the SOP with:
1. Document header (title, version, date, owner)
2. Purpose and scope
3. Roles and responsibilities
4. Tools and prerequisites
5. Numbered step-by-step instructions (start each step with an action verb)
6. Decision points with clear if/then paths
7. Exception handling procedures
8. Quality checkpoints
9. A revision history table
Flag anywhere a screenshot or diagram would help with a [VISUAL AID NEEDED] marker.
Notes: Gemini can connect to Google Docs to directly create the SOP in a shared document. Ask it to suggest flowchart structures for complex decision trees.
Copilot
Copilot (Microsoft 365)
FRESH APR 2026
I need to write an SOP (Standard Operating Procedure) for a process in my business.
Process name: [PROCESS_NAME]
Department:...I need to write an SOP (Standard Operating Procedure) for a process in my business.
Process name: [PROCESS_NAME]
Department: [DEPARTMENT]
Who does it: [ROLE(S)]
How often: [FREQUENCY]
Here is how the process roughly works today:
[PASTE DESCRIPTION]
Please create a professional SOP document with:
- Title, version number, date, and owner at the top
- A purpose and scope section
- Who is responsible for what
- What tools or access are needed
- Clear numbered steps (start each with an action word)
- What to do at decision points (if this, then that)
- What to do when something goes wrong
- Quality checkpoints
- A revision log at the bottom
Mark spots where a screenshot would be useful.
Notes: Copilot in Word can generate the SOP directly inside a .docx file with proper formatting.
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